Important Messages About Financial FormsNirvana

updated as necessary
This page contains breaking news, or just plain nice-to-know stuff.

FFN will be available for inquiry until December 31, 2008. Preparers will continue to have access to view their Status of Requests screen until that time. Approvers and View Only users will have access to the search tools to look up requests prepared by others.

Period 13 FY 2008 IX, JV and NBUD documents done in Financial FormsNirvana must be in posting status by 5:30 PM on Thursday, July 24, 2008.

Please do NOT select any accounting period on JVs and IXs other than accounting period 13, fiscal year 2008. Check each document prepared and ensure that the accounting period selected is 13.

Some FFN JVs apparently have period 1 of FY09 listed as available. This is not a valid accounting period for FFN. Please do not use it.

06/26/08 NOON is the deadline for all ECARs in FFN, and 5:45 pm tonight is the deadline for all payments in FFN (must be in posting status)

06/25/08 TAs can no longer be entered in FFN

See the FYE memo for deadline information.

Fiscal year end 2008/end of FFN use document deadlines

Warning: the published deadlines in the fiscal year end memo (http://www.fss.umn.edu/FYE/) will be enforced in FFN. Unless an earlier time of day is stated in the fiscal year end memo, FFN documents must be in posting status no later than 5:45 pm on the deadlines. All documents not in posting or approved status as of the final deadline for the form type in FFN will be marked "denied" (ECAR/CAR users: those documents will be processed through to CUFS following the schedule published by Disbursement Services--final sweep of activity is 6/26 at noon). Due to conversion activities for the new system, no exceptions will be made.

06/22/08 Purchase Orders and contracts can no longer be referenced on payments

The deadline for referencing POTs or CPSs on payment documents has passed.

06/21/08 POT, ER, CPS form deadline

The deadline for submitting POT, ER, and CPS requests was the end of business 6/21. That deadline has passed. Any POT, ER, or CPS requests not in approved status were marked "denied".

NOTE: The new financial system will be available July 1. Instructions for the create requisition process (purchasing goods and services) can be found here: http://www1.umn.edu/ohr/test/groups/ohr/@pub/@ohr/documents/asset/ohr_89971.pdf (reminder, training is required to perform these tasks in the new system).

06/20/2008 VEND form deadline

The deadline for submitting VEND requests was the end of business 6/20. That deadline has passed. Any VEND requests not in approved status were marked "denied".

As of the end of business, a good number of VEND request had not yet been entered into CUFS. These requests were marked APPROVED with the Comment, "Your VEND request made the cutoff but has not yet been entered into CUFS. You will be contacted next week via email with a status update." There may still be additional data needs or issues with the requests but the preparers will be contacted on Monday (or Tuesday at the latest) with an updated status of their request.

NOTE: Once the VEND requests that made the deadline are entered into CUFS, vendor setup will be temporarily suspended until the new PeopleSoft financial system comes up July 1. All vendor requests from this point on will need to follow the new business process (the page will not be available until July 1): www.finsys.umn.edu/disbursement/vendor.html