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University of Minnesota Purchasing Card Program
Contact the University Financial Helpline with questions about Financial FormsNirvana at 612-624-1617 or email fsshelp@umn.edu.
Calendar for Electronic Card Activity Report (ECAR) Processing
Plan Ahead! LIMITED ECAR PROCESSING TIME at MONTH END in CALENDAR YEAR 2008
Reminder: The last ECAR run of every month presents a challenge due to the limited processing timeframe. The time allowed to complete reconciliation of the last ECAR run in FFN varies but is usually 4 to 7 days.
See the calendar for more date information.
January 2008 - June 2008 (PDF)
July 2008 - December 2008 (PDF)
Typically there is purchasing card activity each week of the month. Usually ECARs are generated for Financial FormsNirvana users once per week. CAR users get statements once per month (the old "paper" process where statements are emailed once per month to a responsible party in each department). ECAR users who do not complete their work online in a timely manner will have any incomplete ECARs turned into CARs once per month (usually in the first calendar week of the month). Contact the Purchasing Card Program office in Disbursement Services for more information about how the program works.
REMINDERS FOR THOSE WITH PREPARE ECAR ACCESS IN FINANCIAL FORMSNIRVANA:
Please do NOT create ECARs on your own--they will be generated for you by data from Wells Fargo as card activity is received by the bank, and sent to the University.
Again, do NOT create your own ECARs or use old ECARs as templates--this will cause duplicate payments, and double the amount will come out of your department's CUFS accounts.
Please, do NOT attempt to revive an ECAR that is in DENIED status--this will cause duplicate payments, and double the amount will come out of your department's CUFS account(s).
REMINDER FOR APPROVERS IN FFN
If the only access you have in FFN is for approvals, do NOT request access to specific forms on your FNA--this feature is only for preparers. Specifying forms on the FNA does NOT provide any additional control for the person who is an approver only.
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