Changing an Existing Interface
Who should I call if I want to make changes to an existing
interface?
Call the University Financial Helpline at (612) 624-1617 and ask to speak with someone about your interface.
What is considered a "change" to an interface?
The following provides examples of a change that should be
communicated to FSS. It is NOT all-inclusive. It's better to
give us a call and discuss the change if you're not sure.
Contact FSS if any of the following are true:
- You want a new Transaction ID (Tran ID)
- Your business activity is changing (used to bill only
for copying, but will now bill for binding services)
- Your accounting activity is changing (going to start
processing PV's for capitalized equipment as opposed
to just expensed equipment)
- You will be using a different account string (any
combination of area, org, object, sub-object is
changing)
- You will be processing a new document type
- You are submitting data at a different level of
detail
- You are changing the timing/frequency of your
interface
- Your sponsored account activity is changing
significantly
- Your reconciliation procedures are changing
If you have questions or need clarification, please call the Univesity Financial Helpline. (612) 624-1617
Explain how the Submitting Area and Tran ID work. Can I change
one without changing the other?
The Submitting Area is a unique three digit alpha code
that is assigned to each interfacing system. Some systems may
have more than one in order to distinguish between different
types of activity in the ledger. A Tran ID (Transaction ID)
is an additional layer of identification that becomes part of
the document number. In most cases, it is the same as the
Submitting Area, but it can be different. Some interfaces
have several Tran ID's so that documents can be more clearly
distinguishable by the receiveing department. For example,
bookstores and parking both have a Submitting Area of SSO,
but the Tran ID's are BKS and PKG allowing the individual
documents to be clearly identified.
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